Canvas is a robust LMS that allows
for any number of roles and permissions to be assigned
to faculty and staff, depending on their
needs. Examples of different roles would
include faculty who teach sections, as well as associate deans, chairs, or administrative assistants who are able to broadly view
all of the courses and content in their
program or department. Students have a role as
well, with restricted permissions that are limited and apply only to
the sections they are enrolled in.
However, occasionally there is a
need for registered SLCC students to be given further access to Canvas to perform tasks
they are given in conjunction with SLCC employment
within, and the increased
responsibilities that come with those
positions.
In these cases we have a process in
place to give students increased access, while
still respecting student data, privacy, and FERPA laws.
TA or Observer Access for Student
Workers
Faculty and Department Chairs may request that students be enrolled as TAs or Observers in specific sections. The only requirement is that students are employed by the college to do this task.
- First, reach out to elearningsupport@slcc.edu to
make the request. If it is urgent, or has
a tight
deadline, then cc Corey Stevens as
well.
- In the request let us know whether the
student worker needs to be a TA or an
Observer, as well as the sections they will be enrolled in.
- After that we will confirm the
student's employment, which helps us
comply
with FERPA, and enroll them in the
sections as either a TA or an
Observer.
- Their TA or Observer access will terminate
automatically at the end of the semester,
and you will need to request access again
if they will be involved in subsequent
semesters.
Admin Access for Student Workers
Occasionally student workers need
broad access to Canvas, and that process is
slightly different. Students in this situation
will receive temporary new accounts and will
need to use a different login portal than they
use for their regular student accounts. These requests must come from Deans, Associate Deans, Directors, or other college leadership due to the broad access to Canvas and student data that this can give.
- First, reach out to elearningsupport@slcc.edu to
make the request. If it is urgent, or has
a tight
deadline, then cc Corey Stevens as
well.
- In the request let us know the type
of access needed, as well as the timeline
the student will need that access. These
types of accounts are temporary by
design.
- After that we will confirm the
student's employment, which helps us
comply
with FERPA.
- Students will need to give us a personal email account, or create one specifically for this role.
- Using that new email account, they will receive
a temporary Canvas user account, as
well as
instructions on how to login. This special
account will use a
different URL and login portal than
students have used in the past.
- When the need for access is over, we
will remove the account.
Note: This process is in place to
help us be good stewards of student data while
still giving members of your team enough
access to perform their duties. However, there
is
always the risk that individuals act irresponsibly with student data in Canvas. It
is
up to you as supervisors to monitor student
workers in that situation. It's important to know that if students have admin access in a department they are taking a course, they will also have enhanced access to that course as well. We highly recommend that student workers do not have access to any courses that they might be taking.
Login Instructions for
Admin Access
Students are accustomed to logging
into Canvas using SLCC's Single Sign-On.
However, these temporary accounts use a
different login portal. After the new account is created, students will receive an email telling you how to finish setting up your account.
- Navigate to https://slcc.instructure.com/login/canvas
- Enter the new username and password set up in the confirmation email
- Click Log In
- If you forgot your password, click Forgot Password?