Canvas is a robust LMS that allows for any number of roles and permissions to be assigned to faculty and staff, depending on their needs. Examples of different roles would include faculty who teach sections, as well as associate deans, chairs, or administrative assistants who are able to broadly view all of the courses and content in their program or department. Students have a role as well, with restricted permissions that are limited and apply only to the sections they are enrolled in.

However, occasionally there is a need for registered SLCC students to be given further access to Canvas to perform tasks they are given in conjunction with SLCC employment within, and the increased responsibilities that come with those positions.

In these cases we have a process in place to give students increased access, while still respecting student data, privacy, and FERPA laws.

TA or Observer Access for Student Workers

Faculty and Department Chairs may request that students be enrolled as TAs or Observers in specific sections. The only requirement is that students are employed by the college to do this task.

  1. First, reach out to elearningsupport@slcc.edu to make the request. If it is urgent, or has a tight deadline, then cc Corey Stevens as well.
  2. In the request let us know whether the student worker needs to be a TA or an Observer, as well as the sections they will be enrolled in.
  3. After that we will confirm the student's employment, which helps us comply with FERPA, and enroll them in the sections as either a TA or an Observer.
  4. Their TA or Observer access will terminate automatically at the end of the semester, and you will need to request access again if they will be involved in subsequent semesters.

Account Access for Student Workers

Occasionally student workers need broad access to Canvas, and that process is slightly different. Students in this situation will receive temporary new accounts and will need to use a different login portal than they use for their regular student accounts. These requests must come from Deans, Associate Deans, Directors, or other college leadership due to the broad access to Canvas and student data that this can give.

  1. First, reach out to elearningsupport@slcc.edu to make the request. If it is urgent, or has a tight deadline, then cc Corey Stevens as well.
  2. In the request let us know the type of access needed, as well as the timeline the student will need that access. These types of accounts are temporary by design.
  3. After that we will confirm the student's employment, which helps us comply with FERPA.
  4. Students will need to give us a personal email account, or create one specifically for this role.
  5. Using that new email account, they will receive a temporary Canvas user account, as well as instructions on how to login. This special account will use a different URL and login portal than students have used in the past.
  6. When the need for access is over, we will remove the account.
Note: This process is in place to help us be good stewards of student data while still giving members of your team enough access to perform their duties. However, there is always the risk that people could be irresponsible with student data in Canvas. It is up to you as supervisors to monitor student workers in that situation. It's important to know that if students have account access in a department they are taking a course, they will have extra access to that course as well. We highly recommend that student workers do not have access to any courses that they might be taking.

Login Instructions for Account Access

Students are accustomed to logging into Canvas using SLCC's Single Sign-On. However, these temporary accounts use a different login portal. After the new account is created, students will receive an email telling you how to finish setting up your account.

  1. Navigate to https://slcc.instructure.com/login/canvas
  2. Enter the new username and password set up in the confirmation email
  3. Click Log In
  4. If you forgot your password, click Forgot Password?
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Questions?  

Send any additional questions to elearningsupport@slcc.edu