Finalizing the Gradebook in Canvas
At the end of the semester, final grades are primarily based on the student's assignments in the Canvas course grade book (Grades), you will want to make sure your Canvas course and assignments have been created, graded, and finalized if you haven't yet done so.
You will want to check your grade book and ensure the following:
- Enter "0's" for Missing Assignments: A dash ("-") means there has been no activity whatsoever on the assignment. The assignment is not being calculated for/against the student's total grade, which means it would not count (usually you would want it to). If you don't enter a zero for these missing assignments then students will have an inflated grade that does not accurately represent their grade in your course. See the Canvas Guide: How do I treat ungraded assignments as zero in the Gradebook?
- Note: This feature changes the view of how grades are displayed to instructors in the Gradebook and does not directly affect student grades. This feature is currently still available in the Individual View Gradebook but not in the Grid View Gradebook, which will be resolved in a future release. If you still want to view grades as zeroes in the New Gradebook, apply grades as zeros using the global Missing Policy option or use the Default Grade option for individual assignments. (Please note these options are not retroactive and will only apply to new submissions.)
- Saving, Exporting, and Printing the Gradebook: When using the Export feature, you will get a CSV file that can be open, edited, saved, and printed using Microsoft Excel. This can be sent to your department for their records and also used to manually input grades in your MySLCC if you choose that method. For more information on how to do this see the following SLCC Help Doc: How do I export my Canvas Gradebook?
Grades in the Canvas Gradebook are visible to students, but the grade manually entered in MySLCC or "passback" to Banner from Canvas is considered the official final grade. In most departments, teachers have the prerogative to make final adjustments to the grade, percentage, or scheme (A, A-, B+, B, B-, etc.) manually. Associate Deans usually ask instructors for a report of final grades. For departmental policies and department-specific instructions, always contact your Associate-Dean.
Submitting Final Grades
Once grades in Canvas have been finalized, there are two primary ways to submit final grades from Canvas, usually entering them manually in MySLCC, or directly from Canvas using the grade passback tool. In either case, the process of submitting final grades is not automatic.
Important Note: Courses that have more than four sections that have been cross-listed will not be able to use the Submit Final Grades tool, and grades will need to be entered through MySLCC.
How to enter final grades in MySLCC
The traditional method is referencing final grades within Canvas to manually input the final grades in MySLCC. The following video and links will help you enter grades:
MySLCC Final Grade Overview (3:00)
How to enter final grades using Submit Final Grades tool (sometimes referred to as the Grade Passback tool)
SLCC now allows grades in Canvas to be automatically sent or "passback" to Banner. This eliminates the need for faculty to manually enter their students' grades in the MySLCC course portal. Watch the following video to learn how the grade passback feature works:
Grade Passback (3:50)
Change a grade after submitting to Banner
If you need to correct a grade that has already been submitted, you can make grade change requests through an email request. Email requests must be sent from the SLCC email account to email@example.com and must include:
- Class subject, number, and section
- Course Registration Number (CRN)
- Student name
- Student number
- Previously earned grade
- Requested earned grade
Please Note: E grades must include a last date of attendance with the following format MM/DD/YYYY. W and AU grade changes should be sent to firstname.lastname@example.org. Once completed, an email will be sent to the sender.
For more information, see:
- SLCC Faculty Help & Resources
- SLCC Final Grades Links or contact your department.
- See also the Student Grievance section of the Student Code of Conduct.
Rev. 07/23/19 KLH